Intel Administrative Assistant in San Jose, California
As part of Intel, we continue to apply Moore’s Law to drive the future of our industry. Intel is constantly looking for strong, creative, and diverse people to join our organization, and create value in a culture of doing what it takes to get the job done. In this position, you will be a strategic voice, support, and a key contributor, supporting our top executives, staff, and internal partners. To take advantage of the many opportunities that we see in the future, we are looking for great Administrative Assistants to join our team.
The Administrative Assistant, is a fast pace, exciting, and a very visible role. Not only will you work with (and influence) executives, chief of staff/technical assistants, key staff members, and different internal partners, you will be the heart of the organization as you support multiple responsibilities. The successful candidate must be a detailed oriented, an initiator, a self-starter, and independently handle multiple tasks & responsibilities, with minimal supervision. The successful candidate will be a strong executor, communicator, possess strong customer service acumen, tact, and demonstrate good judgement. Responsibilities will include, but not limited to:
Plan/coordinate, multi-leg and international/domestic travel, as well as anticipate and problem solve travel challenges/changes.
Lead/manage multiple, and complex, schedules & calendars, which includes setting up, and scheduling department (global) meetings.
Prepare expense reports
Maintain the department’s SharePoint site
Prepare documents in MS Word, Excel, and PowerPoint
Manage shopping carts and purchase requisitions
Process, and track, invoice payments
Provide department support to department members
Manage office related duties (supplies, samples, files, organize, etc.)
Please be informed that Intel is proactively trying to find candidates for a position and that may, or may not, be available for all location(s) at this time. If you would be interested in this position, should it become available, we would encourage you to apply, and our hiring team will be glad to contact you when/if relevant.
• 5 years in an executive administrative role (or other related roles that require heavy calendar management, logistics, and/or planning responsibilities) • Previous experience planning, managing, anticipating, and problem solving complex travel requirements for senior management • Previous experience handling, submitting, and managing expense reports for senior management • Corporate level experience with MS Word, Excel, and PowerPoint • High school diploma, GED, or related
Preferred (Additional) Qualifications
• 10 years of executive administrative experience supporting large/complex organizations both at senior staff and executive level • Corporate experience using SharePoint • AA or BA/BS Degree
Posting Statement. Intel prohibits discrimination based on race, color, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.